Dental appointment scheduling software
- Reminder messages the template pack sends per week
- 240
- Appointments booked per week
- 120
- No-shows per week at your rate
- 23
Every figure on this page is computed from the inputs you enter, by the method stated below it. The only constants Recallvia supplies are the published no-show rates, the reminder effect measured by the Cochrane review and the vendor prices, each cited where it is used. The defaults are a worked example to replace with your own.
Dental appointment scheduling software for a small practice has one job before any other: keep the chairs full. That means the diary, the recall list that says who is due back and when, the reminder that goes out at the right lead time, the confirmation that comes back, and the record of who did not turn up so the next reminder is sent earlier. The charting, the claims and the imaging are the practice management suite's job; the scheduling software's job is that every hygiene slot is booked and confirmed before the day starts.
Open the Appointment reminder template Free to use. No account, no card, no trial clock.
Size the reminders from the diary before you pick the software
Twenty-four appointments a day, five days a week, two reminders each, is a known number of messages a week, no-shows a week at your rate and hours a receptionist spends sending them by hand. The appointment reminder template on this site prints those figures from your own counts, so the software is chosen for the load it has to carry rather than the feature list.
Put the recall list at the centre, not the calendar
A calendar shows who is booked. A recall list shows who should be and is not: the hygiene patients due back, the treatment plans with a next visit unbooked. Software that starts from the recall list fills the diary; software that starts from the calendar waits for the phone to ring. Pro keeps the recall list against each patient and reminds the person who owes the call.
Record the confirmation and the no-show against the patient
A reminder that goes out and is never answered tells you nothing. The confirmation recorded when it comes back, and the no-show recorded when the chair sits empty, are what let the front desk send the next reminder earlier to the patients who need it. Dantas et al. 2018 found prior no-show history is one of the two main determinants of the next no-show, so the record is the whole point.
Dental appointment scheduling software: common questions
Is there free dental appointment scheduling software? The tools on this site size the reminder pack, count the no-shows and the revenue at risk and give you the dental text and email wording, free and with no account, and you can print what they produce. Recallvia Pro adds the record: the recall list, the reminders scheduled under your practice name, the confirmations and the export.
What should dental scheduling software do that the practice management suite does not? Work the recall list rather than wait for it, send the reminder at the lead time you set, record who confirmed and who did not come, and show the front desk on Monday which of this week's slots are still unconfirmed. Most suites hold the diary; few chase it.
Does a single-dentist practice need it? At one chair with a hygienist, the free tools carry you for a long time. Pro is worth it the first week a hygiene column has two empty slots because the recall calls were never made, or the first time a patient says they never got the reminder and there is no record either way.
Will it do what you need for Dental appointment scheduling software?
Tell us what your front desk needs and we will tell you straight whether Recallvia Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.